Management of Batch Record Dispensing and Raw Material Handling in Pharma Manufacturing Facility

Management of batch no record dispensing ,receiving raw material from ware house to production for depending, APIs manufacturing ,granulating, blending, coating in APIs manufacturing are for tableting ,compression SOPs in Pharma facility in detail step by step based on cGMP.


12/11/20233 min read


In a pharmaceutical manufacturing facility, the management of batch record dispensing and raw material handling is crucial for ensuring the production of high-quality Active Pharmaceutical Ingredients (APIs). This process involves various steps, including receiving raw materials from the warehouse, dispensing them for production, and following standard operating procedures (SOPs) based on current Good Manufacturing Practices (cGMP). In this article, we will discuss the detailed step-by-step process of managing batch record dispensing and raw material handling in a pharmaceutical facility.

Step 1: Receiving Raw Materials from the Warehouse

The first step in the management of batch record dispensing and raw material handling is the receipt of raw materials from the warehouse. This process should follow strict cGMP guidelines to ensure the integrity and quality of the materials. The following steps should be followed:

  1. Upon receiving the raw materials, visually inspect the packaging for any signs of damage or tampering.

  2. Verify the received quantity against the purchase order and ensure it matches the expected quantity.

  3. Check the expiry dates of the raw materials and ensure they are within the acceptable range.

  4. Perform a physical inspection of the raw materials to check for any abnormalities, such as discoloration or foreign particles.

  5. Record all the necessary information, including the batch number, supplier details, and date of receipt, in the appropriate documentation.

  6. Transfer the raw materials to a designated quarantine area for further testing and sampling.

Step 2: Dispensing Raw Materials for Production

Once the raw materials have been received and placed in the quarantine area, the next step is to dispense them for production. This process involves careful measurement and documentation to ensure accurate and traceable dispensing. The following steps should be followed:

  1. Retrieve the required quantity of raw materials from the quarantine area based on the production batch requirements.

  2. Verify the identity of the raw materials by comparing them with the corresponding specifications and labels.

  3. Use calibrated weighing scales and measuring equipment to accurately measure the required quantity of each raw material.

  4. Record the dispensed quantity of each raw material in the batch record, ensuring that it aligns with the production requirements.

  5. Perform a double-check of the dispensed quantities to minimize the risk of errors.

  6. Transfer the dispensed raw materials to the designated production area, ensuring proper segregation and prevention of cross-contamination.

Step 3: APIs Manufacturing Process

Once the raw materials have been dispensed, the APIs manufacturing process can begin. This process involves various steps, including granulation, blending, and coating, depending on the specific requirements of the API being produced. The following steps should be followed:

  1. Granulation: This step involves mixing the raw materials with binders and granulating agents to form granules. The granules are then dried and screened to obtain the desired particle size.

  2. Blending: The granules are blended with other excipients and lubricants to ensure uniformity and enhance flowability.

  3. Coating: In some cases, a coating may be applied to the tablets to improve their appearance, taste, or stability. This step involves using a coating solution and a coating machine to achieve the desired coating thickness.

Step 4: Tableting and Compression

After the APIs manufacturing process is complete, the next step is tableting and compression. This step involves converting the granules or coated tablets into solid dosage forms. The following steps should be followed:

  1. Prepare the tablet press machine by ensuring it is clean, calibrated, and free from any previous product residues.

  2. Load the granules or coated tablets into the hopper of the tablet press machine.

  3. Adjust the machine settings, including the compression force and tablet weight, based on the specifications mentioned in the batch record.

  4. Start the tablet press machine and monitor the compression process to ensure the tablets are formed with the desired hardness and appearance.

  5. Collect the compressed tablets in suitable containers, ensuring proper labeling and identification.

Step 5: SOPs and cGMP Compliance

Throughout the entire process of batch record dispensing, raw material handling, APIs manufacturing, and tableting, it is essential to follow standard operating procedures (SOPs) and adhere to current Good Manufacturing Practices (cGMP). This ensures the production of high-quality APIs and helps maintain regulatory compliance. The following measures should be taken:

  1. Regularly review and update the SOPs to reflect any changes in regulations or industry best practices.

  2. Provide comprehensive training to all personnel involved in the batch record dispensing and raw material handling process.

  3. Implement a robust documentation system to record all relevant information, including batch numbers, quantities, and dates.

  4. Conduct regular internal audits and inspections to identify and address any non-compliance issues.

  5. Collaborate with quality control and quality assurance departments to ensure proper testing and release of the finished products.


Effective management of batch record dispensing and raw material handling is crucial for the successful production of high-quality APIs in a pharmaceutical manufacturing facility. By following the step-by-step process outlined in this article and adhering to cGMP guidelines, pharmaceutical companies can ensure the integrity, accuracy, and traceability of their raw materials, as well as the compliance of their manufacturing processes.